Mitsui & Co., Logistics Partners Ltd.
President＆CEO: Seiichi Suzuki
3-2-1, Nishikanda, Chiyoda-ku, Tokyo

Mitsui & Co., Logistics Partners Ltd. ("MLP") establishes and declares compliance with the following policy ("Privacy Policy") related to the handling of personal information and specific personal information　(including, but not limited to, name, date of birth, address, e-mail address, etc.) and specific personal information (personal information including but not limited to personal numbers) to prevent and protect the loss, leakage, falsification, etc. of such information.
Based on the Privacy Policy, MLP is committed to appropriately managing personal information and specific personal information including the establishment of rules aimed at protecting personal information and thorough awareness among all officers and employees.

1. Compliance with Related Laws and Ordinances

MLP assigns a person responsible for the handling of personal information and specific personal information, etc. and comply with the Act on the Protection of Personal Information (Act No. 57 of 2003, as amended) ("the Personal Information Protection Act"), the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013) ("the Number Act", as amended) and other related laws and guidelines.

2. Purposes of Use of Personal Information

• MLP will, in order to conduct the asset management business (including the management of unitholders’ information) for Japan Logistics Fund, Inc. ("JLF") appropriately, use personal information. MLP will, except as provided to the contrary by laws and regulation, not use any personal information for any purpose beyond the scope of the following purposes of use.
  • To execute the rights of holders of marketable securities issued by JLF and to perform JLF's obligations on behalf of JLF as the party delegated with the responsibility to manage the assets owned by JLF, in accordance with the Act on Investment Trusts and Investment Corporations (Act No. 198 of 1951, as amended) (“AITIC”) and the Company Law (Act No. 86 of 2005, as amended).
  • To adopt the measures to facilitate the relationship between JLF and its investors.
  • To prepare and submit various types of reports and to manage unitholder information, including the preparation of JLF unitholder data, in accordance with the AITIC and the Company Law as well as other related laws, regulations.
  • To respond to inquiries and requests for information, and to communicate with, persons considering the purchase of marketable securities issued by JLF.
  • To issue additional investment units or to issue investment corporation bonds issued by JLF.
  • To perform duties related to the acquisition of, surveys in advance of the acquisition of, the study of the acquisition of, and the search for sellers of assets that would be owned by JLF.
  • To perform leasing operations, to assess leasing circumstances, and to gather, compile and analyze relevant data in connection with assets owned by JLF.
  • To perform registration procedures.
  • To execute proper and stable performance of any other operations of MLP and JLF.
• Regardless 2. (1), MLP will use specific personal information only for the purpose listed below.
  • Personal numbers of employees of MLP and their relatives
    To handle notifications and applications related to health insurance, employee pension insurance, unemployment insurance, other social insurance, labor insurance, or corporate pension (including Category 3 insured persons under the National Pension Law), to handle claims based on the Workers' Accident Compensation Insurance Law, and to prepare withholding slips for salaries and retirement income
  • Personal number-related affairs pertaining to individuals other than those listed in (a) above
    To prepare statements of payment for remuneration, fees, etc., to prepare statements of payment for dividends, distribution of surplus, and interest on funds, to file notifications for national pension No. 3 insured persons, to prepare statements of payment for real estate rental fees, etc., and to prepare statements of payment for consideration for the acquisition of real estate, etc.
  • For other administrative work related to (a) and (b) above.
• MLP will not change the purpose of use of personal information beyond the scope that is reasonably deemed to be relevant to the purpose of use before the change.
• MLP will not use personal information in a manner that may encourage or induce illegal or unjust acts.

3. Appropriate Collection of Personal Information

• Personal Information
  MLP will collect and acquire personal information to the extent necessary to achieve its purpose of use by legal and fair means. Prior to acquiring personal information on its own or from property management companies, etc. that manage assets held by JLF, MLP shall publicly announce the purpose of use on its website, etc. In cases where MLP acquires personal information of the relevant person described in a contract or other document (including records made by electronic means) or where MLP acquires personal information directly from the relevant person in writing or through electronic means, MLP will clearly state in advance the purpose of use of personal information. However, if the purpose of use is clear from the circumstances at the time the information is provided, or if permitted by laws or regulations, MLP may omit specifying the purpose of use.
  In addition, when MLP acquires personal information indirectly from a third party, it will not acquire personal information that there are concerns that the provider has obtained illegally.
• Acquisition of Sensitive Personal Information
  Regardless 3. (1), MLP will not acquire sensitive personal information, except as permitted by applicable laws, regulations, guidelines, etc.
• Acquisition of Specific Personal Information
  Regardless 3. (1), MLP may request the provision of personal numbers from the individual concerned or other personal number-related service providers only when it is necessary for the processing of the affairs stipulated in 2. (2) above. MLP will request the provision of personal numbers when it becomes necessary to process the relevant affairs or when the occurrence of such affairs can be anticipated.
  When MLP receives a personal number, it will verify the identity of the individual by each of the methods specified in Article 16 of the Number Act. In addition, MLP will confirm the identity of the representative, the authority of representation, and the personal number of the person in question by the methods prescribed in the article.
• Pseudonymized information, anonymized information, and personally identifiable information
  Regardless 3. (1), MLP will not acquire pseudonymized processed information, anonymized information, or personally identifiable information, except as permitted by applicable laws, regulations, guidelines, etc.

4. Ensuring Accuracy and Up-to-dateness of Information, etc.

MLP will strive to ensure the accuracy of personal data in its possession, update it to the latest content, and delete personal data that is no longer needed.

5. Provision to Third Parties

• Personal data
  Unless otherwise provided for by laws or regulations, MLP will not provide personal data to any third parties without personal consent.
• Specific personal information
  Regardless of 5. (1), MLP will not provide any specific personal information to any third parties unless permitted by Article 19 of the Number Act.
• Sensitive personal information
  Regardless of 5. (1), MLP will not provide any sensitive personal information to any third parties unless otherwise provided for by laws, regulations, or guidelines.
• Submission of personal data to third parties in foreign countries
  In cases where MLP provides personal data and personally identifiable information to third parties located in foreign countries, MLP will comply with the obligations stipulated by applicable laws, regulations, and guidelines.
• Pseudonymized information, anonymized information, and personally identifiable information
  Regardless of 5. (1), MLP will not provide any pseudonymized processed information, anonymized processed information, and personally identifiable information to any third parties unless otherwise provided for by laws, regulations, or guidelines.

6. Pseudonymized information, anonymized information, and personally identifiable information

In cases where MLP handles pseudonymized processed information, anonymized processed information, and personally-related information, MLP will comply with the obligations stipulated in applicable laws, regulations, and guidelines.

7. Outsourcing of Operations

In cases where MLP entrusts personal information or specific personal information, etc. to a third party in connection with outsourced operations, MLP will confirm the personal information protection procedures at the outsourced party and take measures that take into account the protection of personal information.

8. Security Management of Personal Information

In handling personal data, MLP has established "Rules for Handling Personal Information". In accordance with the guidelines for the protection of personal information established by the Personal Information Protection Committee or the Financial Services Agency, MLP shall take necessary organizational, personnel, physical, and technical safety control measures, and measures to understand the external environment to prevent loss, leakage, falsification, etc., and maintain a safety management system necessary for the protection of personal information, as listed below.

• To ensure the proper handling of personal data, MLP shall establish and comply with "Rules for Handling Personal Information".
• For each stage of acquisition, use, transfer, storage, deletion, etc., MLP shall formulate and comply with personal data handling regulations regarding handling methods, responsible persons/persons in charge, and their duties.
• In addition to appointing a responsible person for the handling of personal data, MLP shall conduct periodic inspections and audits of the status of personal data handling. The results will be reported to the responsible person, and the person will establish a system to evaluate, review, and improve security management measures.
• MLP shall conclude confidential agreements with its employees, and ensure that they are thoroughly informed, educated, and trained on safety management measures.
• MLP shall control employee access to areas where personal data is handled and implement measures to prevent theft, etc.
• MLP shall introduce a system to protect against unauthorized access from outside or unauthorized software in the information system that handles personal data, after establishing a function to verify the identity of the employee. In addition, MLP shall record, analyze, and store access to personal data, and check for records of suspected fraud regularly.
• When handling personal data in foreign countries, MLP will implement the necessary security management measures based on its understanding of the systems for the protection of personal information in the countries and regions where personal data is handled.

9. How to Request the Disclosure of Personal Data

• To request notification of the purpose of use of personal data held by MLP, disclosure, correction, addition, deletion, or suspension of use of the data, or disclosure of records of provision to third parties, etc., please mail or bring us a request form together with evidence of personal identification (original or copy of your driver's license or resident's card). If making the request on behalf of another person, please include materials that will enable us to confirm you are acting on that person's behalf (e.g., power of attorney, a copy or extract of a family register).
• To protect personal privacy, MLP's response will in principle be addressed only to the person making the request at a postal address used exclusively by that person. Please be aware that even for requests made on behalf of another, MLP may respond directly to the person on whose behalf the request was made.
• Please direct any inquiries or complaints about MLP's treatment of personal information and specific personal information, etc., to the contact below.
  
  Corporate Administration Department of MLP
  Address: Chiyoda First Bldg. 13th Floor South Wing, 3-2-1, Nishikanda, Chiyoda-ku, Tokyo, 101-0065, Japan
  Telephone: +81-3-3238-7171
  Time: from 9:15 a.m. to 5:30 p.m., JST
  (Weekend and National Holiday, excluded)
  
  Meanwhile, if you have any specific inquires especially regarding registration in the list of Unitholders or regarding issues related to the dividend, please contact the transfer-agents at the following details:
  
  Sumitomo Mitsui Trust Bank, Limited.
  Address: 2-8-4 Izumi, Suginami-ku, Tokyo 168-0063 Japan
  Telephone: 0120-782-031 (Japanese Only)
  Time: from 9:00 a.m. to 5:00 p.m., JST
  (Weekend and National Holiday, excluded)
  
  For the name of certified personal information protections groups in which MLP is a member and the resolution of complaints, please contact the following.
  
  The Investment Trusts Association, Japan
  Self-Regulation Business Department
  Address: 2-1, Nihonbashi-kabutocho, Chuo-ku, Tokyo 103-0026
  Telephone: +81-3-5614-8440
  Time: from 9:00 a.m. to 11:30 a.m. and 12:30 p.m. to 5:00 p.m., JST.
  (Weekends and National Holidays excluded.)

10. Continuous Improvement of the Personal Information Protection System

MLP strives to maintain, continually review, and improve internal rules related to personal information and specific personal information.

11. The Policy may be updated. Please check the revision date.

Latest revision date: December 1, 2024

to Page Top